Update on Duke TIP's LSU Weather Emergency Plans

Dear TIP LSU Parents,

LSU has made the decision to close its campus in light of the storm expected to make landfall on the Louisiana coast on Saturday morning. Flooding is now expected in the Baton Rouge area. As a result, we have made the decision to evacuate all students from the campus tonight at 7:00 p.m. We will be transporting students by bus to Rice University in Houston – where we also have a TIP Summer Studies Program in session. This schedule puts us well ahead of any heavy rainfall or high winds that may precede the storm.

Duke TIP has taken care of all arrangements and we have secured housing, dining, and academic facilities at Rice for as long as is needed. We urge you to let your student experience this event with their fellow TIPsters, so that they can continue to enjoy the benefits of being part of a strong peer community and can return to their academics after the weekend without disruption, regardless of their location. However, if you would like to retrieve your child from the program, you can do so by checking your child out from LSU before 10:00 p.m. tonight. Our Director of Educational Programs, Matt Sears, has arrived at LSU to oversee the move. Please call Matt at (919) 389-1867 to discuss pick-up arrangements for your student should you decide to choose this option. We realize this is short notice, but a variety of outside factors are impacting this decision and we believe it is best for student safety that we make the move to Rice tonight.

Here are the specifics of the evacuation plan: 

  • We have arranged for buses to transport all students to Rice University tonight at 7:00 p.m. We anticipate the drive to Rice will take approximately 4 to 6 hours, depending on traffic. Your child will have access to their cell phone during this entire time. They will also have their pillows and linens with them, in case they wish to sleep on the way there.
  • Duke TIP staff will be present on all buses and additional staff will follow the buses in additional vehicles. All medication, dietary, or other special arrangements will be transferred to the new location with staff so that there is no interruption in care, and the on-site office number will remain the same.
  • Once we reach Rice University, all sleeping and dining accommodations will be provided as before. Existing roommate pairs will be housed together at the new location, if at all possible. TIP staff will be housed with the students, providing the same level of oversight as was the case at LSU. Social activities are being planned for the weekend and we are working to ensure that there is as little disruption as possible to the existing schedule.
  • We hope to be back on the LSU campus as soon as the weather settles. The LSU emergency response team has told us they believe we may be able to return on Monday, unless significant flooding in the Baton Rouge area occurs. Should that happen, we have secured classroom and laboratory space at Rice and can continue our program there. We will keep you posted if that appears to be the case. In the event we are unable to return to LSU at all, we will be in touch about completing the program at Rice and will work with you to resolve any resulting transportation issues that might arise out of this change.

We will be informing all students of these plans immediately and they will be told that they are welcome to contact their parents at any time. 

Keep up with current weather forecasts for the LSU region at https://www.nhc.noaa.gov/refresh/graphics_at2+shtml/143913.shtml?cone#contents.

Please email or call me if you have any questions.  

Sincerely,

Brian Denton
Asst. Director for Operations, Educational Programs
(919) 668-9151 | bdenton@tip.duke.edu