Travel to Site

family moving into a college dorm

Arrival and departure dates

Duke TIP cannot assume responsibility nor provide housing, meals, transportation, or supervision for students arriving before or departing after the listed arrival and departure dates.

Term 1

  • Arrival: Sunday, June 7
  • Departure: Saturday, June 27

Term 2

  • Arrival: Sunday, July 5
  • Departure: Saturday, July 25

Duke University Marine Lab

  • Arrival: Sunday, June 14
  • Departure: Saturday, July 4

Arriving by car

For those arriving by car, check-in & check-out are open from 9 a.m. to 3 p.m.

Exact drop-off location and parking information will be provided to enrolled students in May. Duke TIP staff will greet all car arrivals and assist students with check-in and move-in.

Arriving by plane

For those arriving by plane, travel time from airport to campus will vary from site to site and will impact approved arrival and departure time windows. Please purchase airline tickets based on the details below.

Appalachian State University (Boone, North Carolina)

Charlotte Douglas International (CLT)

Arrival window

8 a.m.–2 p.m. Staff leave campus at 6 a.m. to meet students as early as 8 a.m. at the airport. Staff and students leave on a 2 p.m. bus to travel two hours back to campus, then have one hour to check-in before 5 p.m. dinner.

Departure window

10 a.m.–3 p.m. Flights must be after 10 a.m. to allow for a 6 a.m. bus departure with two hours for travel and two hours for airport check-in and security.

Davidson College (Davidson, North Carolina)

Charlotte Douglas International (CLT)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Duke University East and West Campus (Durham, North Carolina)

Raleigh-Durham International (RDU)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Duke University Marine Lab (Beaufort, North Carolina)

Raleigh-Durham International (RDU)

Arrival window

8 a.m.–2 p.m. Staff leave campus at 5 a.m. to meet students as early as 8 a.m. at the airport. Staff and students leave on a 2 p.m. bus to travel three hours back to campus, then have one hour to check-in before 6 p.m. dinner.

Departure window

10 a.m.–3 p.m. Flights must be after 10 a.m. to allow for a 5 a.m. bus departure with three hours for travel and two hours for airport check-in and security.

Georgia Tech (Atlanta, Georgia)

Hartsfield-Jackson Atlanta International (ATL)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Rice University (Houston, Texas)

William P. Hobby (HOU) only, not IAH

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Rollins College (Winter Park, Florida)

Orlando International (MCO)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Texas Christian University (Fort Worth, Texas)

Dallas/Forth Worth International (DFW)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

Trinity University (San Antonio, Texas)

San Antonio International (SAT)

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

University of Georgia (Athens, Georgia)

Hartsfield-Jackson Atlanta International (ATL)

Arrival window

8 a.m.–2 p.m. Staff leave campus at 6 a.m. to meet students as early as 8 a.m. at the airport. Staff and students leave on a 2 p.m. bus to travel two hours back to campus, then have one hour to check-in before 5 p.m. dinner.

Departure window

10 a.m.–3 p.m. Flights must be after 10 a.m. to allow for a 6 a.m. bus departure with two hours for travel and two hours for airport check-in and security.

Wake Forest University (Winston-Salem, North Carolina)

Piedmont Triad International (GSO) only, not CLT

Arrival window

7 a.m.–3 p.m. Staff leave campus at 6 a.m. to meet students as early as 7 a.m. at the airport. Staff and students leave on either the 11 a.m. or 3 p.m. bus to travel forty-five minutes back to campus, then have at least one hour to check-in before 5 p.m. dinner.

Departure window

9 a.m.–4 p.m. Flights must be after 9 a.m. to allow for a 6 a.m. bus departure with forty-five minutes for travel and two hours for airport check-in and security.

On arrival day students will meet Duke TIP staff (wearing Duke TIP staff T-shirts) in baggage claim. Students will be supervised in the airport by TIP staff members until the bus arrives, helped onto the bus by TIP staff members, and supervised on the bus to campus by TIP staff members.   

On departure day, after a late last night of the program, our aim is to ensure the well-being of our staff and students, therefore the airport’s distance from the site impacts the earliest flight TIP can accommodate on departure day. Students will be helped onto the bus by TIP staff members, supervised on the bus to the airport, assisted through check-in, and chaperoned to security.  Due to airline restrictions, staff are only allowed to accompany students through security if the student is designated as an “unaccompanied minor.”

The large volume of students may require students to wait with TIP staff for several hours. Please make sure your child has money on hand to purchase snacks or a meal during travel and waiting times.

Flights must fall within the provided specifications. Duke TIP cannot assume responsibility nor provide transportation for students arriving before or departing after the listed travel windows. If you have questions about travel, email summerstudies@tip.duke.edu

Unaccompanied minor status

An “unaccompanied minor” is a status designated by an airline that denotes a child who flies with specially arranged airline supervision, either because the airline deems the child to be too young to travel alone or because a parent specifically requests it. Unaccompanied minor status requires an extra fee, which varies among airlines.

Please be sure you understand these airline rules and their implications.

Typically, a student traveling as an unaccompanied minor:

  • must have picture identification; the airline can provide guidance as to acceptable forms of identification
  • is not allowed to travel on the last flight of the day
  • may be required to travel with the same airline provider from the city of origin to the destination
  • may not be eligible for connecting flights
  • will be met at the arrival gate (not at baggage claim) by a Duke TIP staff member on arrival day
  • will be escorted through security and to the departure gate on departure day

Determining and arranging unaccompanied minor status

Each airline sets its own policy for unaccompanied minors, so you should consult with your airline to learn more before arranging air travel.

If your child will fly as an unaccompanied minor, please complete the following the steps:

  • Clarify the airline’s restrictions and ensure your child can arrive and depart within the designated time frames.
  • The airline will require the name, address, and telephone number of the Duke TIP staff person meeting your child at the airport on arrival day and escorting your child through security on departure day. Because we will not have this information at the time you purchase your ticket, provide the following information as a placeholder:

    David Mallen
    Director of Student Affairs
    300 Fuller Street
    Durham, NC 27701
    (919) 684-1008
     

  • Call your campus on-site office to request the names of staff who will escort your child on arrival and departure day. You will receive the on-site office numbers in May. On-site offices will be open and have staff names available beginning at the time listed below. 
    • for Term I arrival: 10 a.m. on the Wednesday prior to arrival
    • for Term II arrival: 10 a.m. on the Thursday prior to arrival
    • for all departures: 10 a.m. on the Wednesday prior to departure

Then call the airline to update the name of the Duke TIP staff member who will be picking up your child from the airport for arrival day; repeat for departure day.

Please remember, Duke TIP cannot assume responsibility nor provide transportation for students arriving before or departing after the listed travel windows. If you have questions about travel, email summerstudies@tip.duke.edu.

International flights

Though we understand the difficulty of arranging international flights, we cannot accommodate early arrivals and late departures. If you cannot arrange a flight for arrival or departure day, you may arrive up to twenty-four hours late and/or depart from the program early.

New to Summer Studies? Look for these banners and select them for advice from other parents and students on how to make the most of your Duke TIP experience:

Parent Advice

Throughout this section of our website, you can access advice from actual Duke TIP parents by clicking on the blue banner above. Their advice will then appear in a box of text like this one.