Student Health and Safety

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Medication policies and procedures

Duke TIP has strict policies for handling and storing medications. Policies may vary from site to site depending on local regulations.

Students who take medications during the school year should continue to do so as prescribed while at Duke TIP, as the daily schedule and demands of our program require at least as much focus and energy as a typical school day.

We strongly advise against “medication vacations.” Since the student will be away from their familiar environment, routine, and support network, continuing a normalized medication plan may offer a sense of routine that will set the student up for the most success. If any significant changes will take place in the student’s medication plan, we advise noting such changes in the student’s medical file in CampDoc (which you will be given access to after you are placed in the program) so our staff will be best prepared for supporting your student.

It is essential that you follow the instructions below if your student will require medications or injections while at Duke TIP. 

  • Complete all sections of the online student health profile available after placement. 
  • Bring medications in the original prescription bottle labeled with the student’s name, the contents, and dosage information. Be sure there is enough medication to last for the full term, but please aim to send only the amount of medication that is needed for their three week program. TIP will not accept expired medications.
  • All medications, including over-the-counter products, must be turned in to the Site Nurse on student arrival day. All medications are stored in a secure location in the health office (refrigerated if necessary). The only exception to this policy will be for acne creams and urgent-need medication such as insulin, diabetic supplies, rescue asthma inhalers, and epinephrine devices, which students may keep with them.
  • Students are ultimately responsible for remembering to visit the health office during scheduled times to take their medications. If a student misses their scheduled dosage, TIP staff will seek the student out to remind them, but repeated occasions of missed dosages would represent a violation of TIP policy.
  • Students must self-administer medications that are stored in the Duke TIP office in the presence of Duke TIP staff. Duke TIP staff members will not administer any medications, except for epinephrine devices and glucagon in emergency situations. Students will only be allowed to self-administer medications that have been authorized through CampDoc.
  • For injected medications: If the student cannot self-inject, the medication must be administered by a licensed health practitioner (not a Duke TIP employee). Parents are responsible for scheduling any needed appointments for injections for their student at a local medical facility within a ten-mile radius of the Duke TIP campus their students will be attending. Duke TIP staff will provide transportation to and from the scheduled appointment. 

For medication-related questions or to discuss your student’s medical needs or scheduled appointments, please contact Duke TIP’s Coordinator of Accommodations at accommodations@tip.duke.edu or (919) 668-9100.

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Disability-related information

If your child has a disability and would like to receive consideration for reasonable accommodation, contact the Coordinator of Accommodations at accommodations@tip.duke.edu or (919) 668-9100.

For your child to receive consideration, you must have documented verification from a licensed physician, psychologist, or other qualified professional. 

The Duke University Student Disability Access Office deals only with disabilities, and not with medical conditions that do not rise to the level of a disability under the Americans with Disabilities Act. For more information on documentation guidelines, visit the Duke University website at access.duke.edu/students.

Health services and insurance

Your health insurance must be used to cover all care at campus health services, clinics, or urgent care facilities.

Every participant is required to complete a health profile and to provide documentation of health insurance coverage. Please ensure that your medical coverage is valid and can be accepted in the state where your child is participating in TIP.

If the coverage is not valid outside of your home state or you do not have health insurance from an approved provider, you must buy short-term insurance for the duration of the program. Verification of coverage must be sent to TIP at least two weeks prior to the start of the program.

Insurance plans must have a plan administrator based in the United States and have a US telephone number and address for submission of claims. Travel insurance policies alone do not provide appropriate health care coverage.

Duke TIP does not endorse any particular plan; however, information about short-term health insurance can be found within the online health profile you must complete. Payment and the insurance application should be sent directly to the insurance company. Duke TIP does not process your insurance application or claims.

Parents should be aware of the status of family insurance deductibles for emergency and other medical services and have a plan for paying for needed services.

Illness or injury while attending Duke TIP

Each site is staffed with a Site Nurse and Certified Medical Assistant who are trained to triage and manage situations of mild illness or low- to mid-level injury. If a student encounters a chronic illness or experiences an injury that is beyond our scope at Duke TIP, we will make every effort to contact parents prior to treatment. Duke TIP will provide transportation to a medical facility when needed. In cases of severe illness or injury, a medical release from a physician may be required before the student is allowed to return, and Duke TIP will work with these families on a case-by-case basis.

For any questions, contact the Coordinator of Accommodations at accommodations@tip.duke.edu or (919) 668-9100.

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